HER Cincinnati Privacy Policy

HER CINCINNATI PRIVACY POLICY

Last Updated:  August 2, 2024

HER CINCINNATI (“HER”, “we”, or “us) recognizes the important of data privacy, and this Privacy Policy sets for the terms and conditions with respect to how we process personal information.  This Privacy Policy describes (1) what information we collect; (2) how we use that information; (3) with whom we may share it; (4) the choices you can make about how we collect, use, and share your information; and (5) how you can access our information about you.  This Privacy Policy applies to the personal information you provide to us, including when you visit any website or mobile application that we own, license, or otherwise operate (the “Site”).

Your use of the Site is acceptance and agreement to the practices that are described in this Privacy Policy, which is incorporated as part of the Terms of Use governing this website.

If you have a concern or question about this Privacy Policy, about privacy at the Site, or to inquire about any personal information you provided us, please send an email with your question or concern to info@hercincinnati.org

The Types and Categories of Personal Information We Collect

Generally, we collect the following types and categories of personal information:

Personal Information

Category

Description/Examples

Personal Identifiers

Identifiers, such as your name, alias, business address, shipping address, email address, telephone number, social media contact information.

Registration Data

Information provided when you register for an account to use the Site, including usernames and passwords.

Online Identifiers

Persistent identifiers that can be used to recognize you or your device over time and across different services, including a device identifier, an Internet Protocol (IP) address, cookies, beacons, pixel tags, mobile ad identifiers, and similar technology.

Commercial Information

Records of the items you purchased, obtained, or considered.

Business Contact Data

Information related to employees, owners, directors, officers, or contractors of a third-party organization (e.g., business, company, partnership, sole proprietorship, nonprofit, or government agency) with whom we conduct, or possibly conduct, business activities.

Marketing and Communications Data

Information with respect to your subscriptions to our publications.

Internet and Electronic Network Data

Data pertaining to your access or use of the Site, including browsing history, search history, and information regarding your interaction with the Site or advertisements embedded on the Site or other third-party websites, and information derived from any device that connects to our WiFi services.

Your Feedback

Information you provide about us, which may include data gathered from any HER surveys or reviews submitted by you.

Visitor Information

Information an individual provides when visiting any physical location or premises of HER (e.g., visitor logs and registries, vehicle and parking information).

Video and Images

In some circumstances, you may provide us images or we may record you via a video camera (e.g., on-premises security systems) or through video teleconferencing.

Geolocation Data

Information about the general city, state, or region in which a user of the Site is located.

Professional or Employment Data

If you apply for a job with HER, we collect information set forth in a resumé, curriculum vitae, cover letter, and similar documentation, including contact details, employment history, skills, or qualifications, education-level, job compensation and benefit preferences, criminal record, credit history and similar data, and information provided about or by your references.

 

Technical Data

When you access the Site, we collect certain data automatically using technical means and tools. This data relates to your device, as well as your experience on the Site and other websites, including the following:

  • Usage and Device Data. When you access and use the Site, we automatically collect details of your access to and use of the Site, including traffic data, usage logs and other communication data, and the resources that you access and use on or through the Site (e.g., browsing history, search history). We may also collect information about your device and internet connection, including the device’s unique identifier (e.g., device type, IMEI, Wi-Fi MAC, IP address), operating system, browser type, and mobile network information. The Site may collect “diagnostic” data related to your use of the Site, such as crash data and logs, performance data (e.g., launch time, hang rate, or energy use), and any other data collected for the purposes of measuring technical diagnostics.
  • Cookies and Tracking Data. We use “cookies” and other tracking technologies within the Site. A cookie is a small file placed on your smartphone or other device. It may be possible to refuse to accept cookies by activating the appropriate setting on your smartphone or device. However, if you select this setting, some parts of the Site may become inaccessible or not function properly. In addition, the Site may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us to analyze data on your use of the Site (e.g., recording the popularity of certain content and verifying system and server integrity). The Site may collect data about the advertisements you have seen or engaged with.
  • Site Monitoring. Please be aware that we use cookies and other tracking technologies within the Site to monitor and record any and all activities and communications to, from, and on, the Site in order to safeguard, improve, and analyze usage of, the Site, and for the other purposes listed in this Privacy Policy. For the avoidance of doubt, you hereby acknowledge, agree, and consent to, such monitoring and recording.

Sources of Information

We collect the personal information identified herein directly from you when you use our Site, through automated means when you are using the Site, and from third parties. More specifically, we collect personal information from the following sources:

  • First Party / Direct Collection. We collect personal information directly from you (e.g., registering accounts, signing up for subscriptions), or whenever you directly engage with us, such as when you visit our offices or premises or otherwise contact us.
  • Automated Collection. As described above, we may collect information and data, such as usage data and cookies, through automated means when you use the Site.
  • Third-Party Sources. We collect personal information from third parties, such as publicly available databases, social networking providers, advertising companies, our service providers, and third-party references.

How We Use Your Information/Purpose of Collection

We use your information to offer and provide our products and services to you and to perform our business operations, including order or service fulfillment, internal business processes, marketing, authentication, loss and fraud prevention, public safety and legal functions. Examples of these functions include:

  • To provide the services you request;
  • To measure and improve the Site and other features.
  • To improve your experience with the Site by providing content you may find relevant and interesting.
  • To provide you with support and to respond to inquiries.
  • To market new products and services that may be of use or interest to you.
  • To allow third-party service providers – such as contractors, agents, or sponsors – to assist us in providing and managing the Site and performing the services you request from us.
  • To contact you and send materials and notifications related to the Site and HER.

Sharing Information / Third-Party Disclosures

We may share your personal information with certain organizations and third parties in accordance with applicable law, including as set out below.

Service Providers

We may share your personal information with companies that provide services on our behalf, such as hosting and analyzing the Site, conducting surveys and marketing on our behalf, processing transactions such as donations, tracking and responding to consumer questions or complaints, and performing analyses to improve the quality of our services.

Payment Card or Banking Transactions

All payments for purchases and donations made through the Site are completed using a third-party vendor’s online payment system. HER does not have access to your credit card information or bank account information and does not store or disclose your full credit card information. Any personal or financial information you provide to our online payment system is subject to the third party’s privacy policy and terms of use, and we recommend you review these policies before providing any personal or financial information.

Distributors and Business Partners

We may share your personal information with third parties that distribute our goods, products, and marketing materials.

Legal; Compliance; Legitimate Interests.

We may disclose personal information (i) if required by law or government order, or with a legal process, (ii) to protect and defend our rights or property, or (iii) in urgent circumstances, to protect the health and personal safety of any individual. In addition, HER may disclose your personal information with any third party when we believe such disclosure is necessary to defend or protect our legal, regulatory, or business interests. We may also disclose your information upon your express consent.

Social Media

We may engage with you on various social media platforms (e.g., Facebook, Twitter, Pinterest, Instagram). If you contact us on a social media platform for customer support or for other reasons, we may contact you via the social media’s direct message tools. Certain social media platforms may also automatically provide us with your personal information, the information we receive will depend on the terms that govern your use of the social media platform(s) and any privacy settings you may have set. The Site includes social media features and widgets (e.g., the “Facebook Like” button, the “Share This” button) or interactive mini-programs that run on the Site. These features may collect your IP address and which Site page you are accessing and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on the Site. Your interactions with these features are governed by the privacy statement of the relevant social media platform that provides them.

Links to Other Websites; Your Direct Third-Party Disclosures

As a resource to you, the Site may include links to third-party websites or provide you the opportunity to disclose information directly to third parties (e.g., credit card processors). Our Privacy Policy does not apply to such third-party websites or organizations. You assume all privacy, security, and other risks associated with providing any data, including personal information, to third parties. For a description of the privacy protections associated with providing information to third parties, you should refer to the privacy statements, if any, provided by those third parties.

Public Forums

The Site may make chat rooms, forums, message boards, and/or news groups available to its users at various times. Please remember that, unless otherwise stated, any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose your personal information in these areas.

Comments are the sole responsibility of the individual commenters. HER reserves the right to delete any comments that include hate speech, libel, plagiarism, threats, personal attacks or off-topic assertions, and inappropriate language in order to protect the integrity of the site and its users. We do not edit comments for content.

Events and Video Teleconferencing

HER hosts and uses video teleconferencing platforms to facilitate conferences, meetings, training events, and other programs. We often use online platforms that are owned and administered by a third-party service provider (e.g., Google, Zoom, WebEx, Skype for Business). Please be aware that our video teleconferencing may record the content, conversations, and discussions thereon, and such records may be stored or retained by our third-party service providers. By participating in our events and video teleconferencing, you hereby consent to the collection and retention of any information provided therein, and you hereby consent to the recording of such activities.

Security

We seek to protect the security of your personal information and use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. HOWEVER, NO INFORMATION SYSTEM CAN BE FULLY SECURE, AND WE CANNOT GUARANTEE THE ABSOLUTE SECURITY OF YOUR PERSONAL INFORMATION. MOREOVER, WE ARE NOT RESPONSIBLE FOR THE SECURITY OF PERSONAL INFORMATION YOU TRANSMIT TO THE SITE OVER NETWORKS THAT WE DO NOT CONTROL, INCLUDING THE INTERNET AND WIRELESS NETWORKS, AND YOU PROVIDE US WITH ANY PERSONAL INFORMATION AND DATA AT YOUR OWN RISK. TO THE EXTENT PERMITTED BY LAW, WE SHALL NOT BE LIABLE OR OTHERWISE RESPONSIBLE FOR ANY DATA INCIDENT OR EVENT THAT MAY COMPROMISE THE CONFIDENTIALITY, INTEGRITY, OR SECURITY OF YOUR PERSONAL INFORMATION CAUSED BY A THIRD PARTY. The safety and security of your personal information also depends on you. Where we have given you (or where you have chosen) a username and password to access our Site, you are responsible for maintaining the security and confidentiality of those credentials and not revealing them to others. You must contact us immediately (and in any event within twenty-four (24) hours) if you have reason to believe that your username or password to our Site has been compromised. You acknowledge and agree that we may contact you via email or other electronic communications in the event we are legally required to notify you of a data security incident or event related to your personal information.

User Access and Control

If you would like to access, review, correct, update, or otherwise request that we modify use of your personal information that you have previously provided directly to us, you may contact us using the information below. In your request, please include your email address, name, address, and telephone number and specify clearly what information you would like to access, change, update, or suppress. We will try to comply with your request as soon as reasonably practicable. For California residents, you may request that we not share your personal information on a going forward basis with unaffiliated third parties for their direct marketing purposes by contacting us using the information provided below. We will try to comply with your request(s) as soon as reasonably practicable.

You may always opt-out of receiving future communications from us. Our Site allows users to opt-out of receiving such communications at the point where personal information is requested, or through other means as identified. If you want to stop receiving materials and notification, you can also contact us using the information provided below. There are certain service notification communications that you may not opt-out of, such as notifications of changes to the Site or policies.

Email:
info@hercincinnati.org

Mail: 
HER Cincinnati
2401 Reading Rd.
Cincinnati, OH 45202

No Data Collected from Children

The Site is for a general audience and is not intended for use by children under 13 years of age without permission from their parent or legal guardian. HER does not knowingly collect information from children under 13 years of age.

Browser-Based Do Not Track

Some browsers incorporate a “Do Not Track” (DNT) feature that, when turned on, signals to websites and online services that you do not want to be tracked. We do not currently respond to DNT signals on this website or on websites where we provide advertisements, content, or other services.

Employment Applications and Talent Management

As part of our recruitment and talent management process, we collect personal information with respect to individuals who are interested in working for us. In this context, we collect employment and application data, such as the following: contact information (e.g., name, title, residential or postal address, telephone number, and personal email address); information in a curriculum vitae, resumé, cover letter, or similar documentation; details regarding the type of employment sought, willingness to relocate, job compensation and benefit preferences; health data (e.g., medical conditions); information related to your background, education, criminal record, credit history and similar data; information provided about or by your references or other third parties related to your employment history, skills, qualifications, or education; and information related to previous applications to us or previous employment history with us. When permitted by law, we may collect information about your race and ethnicity to assist with our diversity and inclusion programs. We use this information for the following purposes: to identify and evaluate job applicants; to verify your information; to complete employment, education, background and reference checks; to communicate with you about the recruitment process and your application; to comply with our legal, judicial, regulatory, administrative, or other corporate requirements; to analyze and improve our application and recruitment process; to accommodate individuals who may have specialized needs during the employment process; and to protect the rights, interests, and property of our business, other job applicants, employees, or the public, as required, or permitted, by law. We share this personal information with third parties and we may also use this employment and application data for any other purpose set forth in this Privacy Policy.

Updates to Privacy Policy

This privacy policy was posted and is effective as of August 2, 2024. HER may modify this Privacy Policy over time, so please check the effective date to see when this Privacy Policy was last revised. Any changes to this Privacy Policy will become effective when we post the revised Privacy Policy on the Site.